VCU Renovations is responsible for construction, maintenance reserve and renovation of both University and VCU’s MCV Hospital facilities. VCU Renovations services have been privatized since July 1, 1996. The VCU Renovations Contractor, Gilbane Building Company, utilizes outside contractors to perform construction, maintenance reserve and renovations work ranging up to $500,000. Their responsibilities include scoping and estimating of projects, bidding work, managing contractors, providing as-built documents, and managing accounts. They utilize standard Commonwealth of Virginia procurement methods, including competitive bidding.

VCU Renovations is staffed by a group of construction professionals who will assist you in developing the scope of your project, will prepare an estimate of both the costs and schedule you can anticipate your project to require. They will advertise your project as required by the Commonwealth, award a contract and inspect the work during construction and once it is complete to ensure that the project meets your needs.

In order to expedite the execution of projects, VCU has established a group of pre-qualified contractors from whom VCU Renovations solicits bids for work with an estimated value in excess of $5,000. That group of contractors includes general contractors who can perform almost anything imaginable on a construction site as well as contractors who specialize in such skills as painting, electrical or plumbing/mechanical work.

It is the policy of Virginia Commonwealth University to encourage the use of small, women-owned and minority (SWAM) business enterprises for performing construction services.

VCU Renovations receives requests for work through the University’s control center at (804) 828-9444 or utilizing the on-line work request process. Upon receipt, a project manager will be assigned and that individual will contact the customer to begin the process of scoping and estimating the work.

VCU Renovations is required to competitively bid all work exceeding $5,000 through the established pre-qualified contractors. Under the conditions of their contracts with VCU, the pre-qualified contractors are required to submit pricing when requested or face removal from the list of pre-qualified contractors. For projects between $5,000 and $50,000, VCU Renovations may request pricing from a minimum of three pre-qualified contractors. That is done on a rotational basis to ensure that each contractor has an opportunity to win jobs and to keep pricing competitive. For projects valued over $50,000, pricing is requested from all of the pre-qualified contractors approved for the type of work required by the project. The contracts are governed by the General Conditions of the Construction Project (Form CO-7) included in the Commonwealth of Virginia Construction and Professional Services Manual.

VCU Renovations may charge requesters for preparing an estimate for a project with an estimated construction cost of $5,000 or more that is not taken to construction. Hourly rates for estimating work will be charged for estimates that can be done by the on-site estimator. If work is of such complexity that it has to be sent to Gilbane’s regional office, a higher rate will be assessed. Estimates will only be sent to the regional office under special circumstances. In any case, customers will be informed of the cost and anticipated time associated with the development of a project estimate and will be required to approve development of an estimate before the estimate will be done. If the customer decides to proceed with the project, estimating charges will not be invoiced.

Upon completion of any VCU Renovations project, please complete a Customer Survey form so that we can continue to improve our service to you.